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General Ledger Codes

Last Updated: Sep 21, 2020

General Ledger Codes are configured in Setup / Finance / Billing / GL Code

Overview

This screen allows you to setup general ledger codes and corresponding debit and credit codes for accounting purposes. GL codes can be associated multiple entities, including: services (charges), tax rates and payment types.

Prerequisites

GL codes can be setup in the system immediately, there are no prerequisite configuration steps.

General Ledger Codes Panel

The General Ledger Codes panel on the left of this screen allows you to select an existing GL code to view or edit its details on the Edit General Ledger Code Panel on the right. Actions are also available which are shown as icons above the Filter text box. The available actions are described below.

Actions

Icon

Description

Deletes the selected GL code if not in use

Adds a new GL code

Edit General Ledger Code Panel

The information in this panel reflects the currently selected GL code. From here you can change its details (fields will display a red left border if a value is required and purple text if the field is read-only and cannot be modified).

  • GL Code: the GL code reference. E.g. Late Fee

  • Debit Code: the code for debits related to this GL code. E.g. '501'

  • Credit Code: the code for credits related to this GL code E.g ‘500’

References tab

This section displays where the selected GL code is used in the system. By default the reference data is displayed in a summary format to indicate where the GL code is in use, however the Entity drop down field can be used to view the exact system objects that codes are configured on.

Associating General Ledger Codes with System Entities

To specify the GL code to use on services, taxes or payment types simply navigate to those screens and select the appropriate GL code in the General Ledger field provided.