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Bill Run Auto-Pay Example

Last Updated: Jul 07, 2021

Summary

Bill runs can be setup to automatically collect payments due for accounts processed by the bill run. The payment methods setup on accounts will need to have the ‘Auto-Pay’ option enabled in order for payment to be collected when the bill run executes. See the Payments Example guide for instructions on how to enable the Auto-Pay setting on a payment method.

For additional details on the fields presented on the bill run screen see the bill run screen help.

Prerequisites

  • Currency exchange rates must be configured before bill runs can be setup

  • Bill groups need to be setup in order to specify which accounts a bill run will bill

  • One or more payment gateways must be configured in order to perform payment collection

Sample Configuration

Enabling Auto-Pay on a Bill Run

To setup automatic payment collection on a bill run do the following:

  1. Navigate to the bill runs screen under Setup / Finance / Billing / Bill Run

  2. Select the bill run that you want to configure automatic payment processing on

  3. Under the Edit Bill Run panel enable Collect Payments and the Collection Type option will appear. Select if you wish to collect payment based on the Account Balance amount or the Invoice Balance amount

  4. Click Save to commit the changes to the bill run

Whenever the Bill Run executes, it will now automatically collect payments from each account that has an active Payment Method with the Auto Pay option checked

See Also