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Contract Status Types

Last Updated: Aug 06, 2020

Contract Status Types are configured in Setup / Product Catalog / Contracts / Status Type

Overview

Account contract status types allow you to define statuses for the states that you desire contracts to be in. These statuses may be as simple as 'active' or 'terminated' or represent a broader series of statuses such as 'pre-active', 'renewed', 'expired', 'terminated early', etc. The statuses you create here will be selectable when configuring account contracts (located on the Account > Profile > Contracts screen).

Prerequisites

Account contract status types can be setup as needed, there are no prerequisite configuration steps.

Account Contract Status Types Panel

The Account Contract Status Types panel towards the left of this screen allows you to select existing status types to view and edit on the Edit Account Contract Status Type panel to the right. Actions are also available in this panel which are shown as icons above the Filter text box. The available actions are described below.

Actions

Icon

Description

Deletes the selected status type if not in use

Adds a new status type

Edit Account Contract Status Type Panel

The information in this panel reflects the currently selected status type. From here you can change status type details (fields will display a red left border if a value is required and purple text if the field is read-only and cannot be modified).

Status Type Fields and Options:

  • Name: a unique and descriptive name for the contract status type. E.g. 'Active', 'Renewed', 'Expired', etc.

  • Status: define the status for the type, i.e. is it an active or canceled status. The contract status types that are setup as 'Active' will be available on account contracts in the 'Status' field (found under the Account > Profile > Contracts screen). Contract status types setup with a 'Canceled' status will be selectable on account contracts under the 'Termination Status' field

  • Sort Order: dictates the order the statuses will appear in when a status field is selected on the Account > Profile > Contracts screen. The lower the value the higher in the list the status will appear when the Status/Termination Status field options are displayed

References Tab

The References tab indicates where status types are used in the system. The default view will provide a summary, counting up the entities that contain the status type you are currently editing (e.g. the status type is in use on three Account Contracts). To get more detail into the exact entities the type is on you can click on the Entity field and then select the desired entity type.